To seek Council approval to award contracts to the preferred tenderers, thereby establishing a panel of providers for implementation. If approved, Council will have a pre-qualified panel to supply of Plant and Equipment for Emergency Response across the municipality.

The purpose of this report is to seek Council approval to award the contract to the nominated tenderers, thereby establishing a panel of providers for implementation. If approved, Council will have a pre-qualified panel to supply granular pavement materials required for road maintenance across the municipality.

To seek Council’s approval to vary a range of existing contracts where there is high dependency on fuel and fuel related products, through the introduction of new contract clauses to manage the risks associated with fuel price variations, where this is assessed to be in the Council’s interest and the interest of the wider East Gippsland community.

This report seeks Council’s adoption of Planning Scheme Amendment C165egip and permission to lodge the amendment with the Minister for Planning for approval in accordance with the Planning and Environment Act 1987. The amendment documents are provided at Attachment 1. The amendment proposes to correct zoning and overlay mapping errors and anomalies, to remove various redundant overlays and to correct the planning scheme ordinance to ensure its on-going accuracy. The amendment affects private and public land throughout the municipality of East Gippsland, particularly land within the towns and localities of Bruthen, Buchan, Combienbar, Goongerah, Kalimna, Lakes Entrance, Lucknow, Marlo, Nicholson, Omeo, Sarsfield, Swifts Creek, Wy Yung, Bairnsdale, Metung and Newlands Arm.

This report seeks a resolution of Council to remake the S11A Instrument of Appointment and Authorisation under the Planning and Environment Act 1987 (the Act).

This report recommends that Council award Contract CON2026 1789 – Bairnsdale Runway Extension and Lighting Construction Works, subject to approval under the Environment Protection and Biodiversity Conservation Act 1999 by the Department of Climate Change, Energy, the Environment and Water (DCCEEW). This approval relates to environmental vegetation offset management and the impact of removing native vegetation from the proposed runway works site.

This report recommends that Council award Contract CON2026 1789 – Bairnsdale Runway Extension and Lighting Construction Works, subject to approval under the Environment Protection and Biodiversity Conservation Act 1999 by the Department of Climate Change, Energy, the Environment and Water (DCCEEW). This approval relates to environmental vegetation offset management and the impact of removing native vegetation from the proposed runway works site.

This report seeks Council’s consideration and adoption of the updated S6 Instrument of Delegation from Council to Members of Council Staff, as provided at Attachment 1, and S18 Instrument of Sub-Delegation as provided at Attachment 2, to ensure delegation arrangements remain current, legally valid, and clearly aligned with Council’s organisational structure.

The purpose of this report is to seek Council’s approval to adopt the 2026–2029 Domestic Animal Management Plan (DAMP), to publish the adopted Plan on Council’s website, and to submit the Plan to the Secretary of the Department of Energy, Environment and Climate Action by 30 April 2026 in accordance with the approved extension of time under the Domestic Animals Act 1994 (the Act).

This report is to seek adoption of the proposed ‘Homes for everyone’ position paper.

For Council to formally consider the motions to be submitted to the Municipal Association of Victoria (MAV) State Council meeting, which will be held on 29 May 2026.

To seek Council endorsement of the Organisational Performance Report for the period 1 October to 31 December 2025.

This report seeks Council's noting of the Councillors and Audit and Risk Committee (the Committee) Annual Joint Meeting notes of 7 October 2025 and endorsement of: • the proposed changes to the Committee Charter; and • the preferred candidates for appointment to the positions of Independent Chair and Independent Member of the Committee.

This report seeks Council approval of the recommended applications for the 2025/26 Community Impact Grants, as listed in Confidential Attachment 1.

This report is provided to obtain Council's endorsement for the selection of respondents from the Expression of Interest (EOI) process to progress to a closed Request for Tender (RFT) for the development and operation of the proposed Organics Composting Facility. Note that the establishment of the composting facility remains contingent upon obtaining approval from the

The purpose of this report is to seek Council approval to award the contract for the replacement of the Old Slipway seawall in Lakes Entrance (Attachment 4 Lakes Entrance Slipway Site location).

To recommend that Council award contract CON2026 1751 Spillway and bridge replacement at Livingstone Park, Omeo.

This report is presented for Council consideration and endorsement of the Councillor Representation Register (Register) for the 2026 year.

This report presents the draft revised Procurement Policy (Policy) for Council's consideration and formal endorsement.

The purpose of this report is to present the Draft East Gippsland Shire Council Open Space Strategy 2025-2035 to Council for formal consideration.

This report is brought forward at Councillors request to seek Council direction on Planning Scheme Amendment C170egip (the Amendment), which seeks to implement the key land use recommendations of the East Gippsland Rural Land Use Strategy (2023) (Strategy) into the East Gippsland Planning Scheme (the Scheme).

The purpose of this report is to seek Council's endorsement of a submission to the Minister for Planning in relation to the proposed Sumitomo 'Gracemere' timber plantation at Aitkens Road, Bengworden.

This report is provided to obtain Council's endorsement for the selection of respondents from the Expression of Interest (EOI) process to progress to a closed Request for Tender (RFT) for the development and operation of the proposed Organics Composting Facility. Note that the establishment of the composting facility remains contingent upon obtaining approval from the Environment Protection Authority Victoria (EPA) and securing the requisite planning permit.

To provide a status update on resolutions from Council meetings held between 1 July - 30 September 2025 (Attachment 1 and Confidential Attachment 2) and the status of actions that were reported as outstanding in the previous quarterly report (Confidential Attachment 3).

To establish the dates, times, and locations for Council meetings in 2026.

To seek Council endorsement of the Organisational Performance Report for the period 1 July to 30 September 2025.

This report seeks Council's approval of planning permit application 5.2024.373.1 for Buildings and Works and Removal of Vegetation associated with Krauatungalung Walk Stage 4 (Lakes Entrance Foreshore) at Middle Street, Lakes Entrance. The report outlines the proposal and details the rationale behind the officers' recommendation for approval.

To seek endorsement from Council to adopt a set of eight strategic Guiding Principles that have been developed to support decision-making at the selection and initiation stages of Council's capital and operating projects. If endorsed, these Guiding Principles will be implemented through Council's Project Management Framework (PMF), enabling projects to be determined through a consistent and transparent decision-making process at key stages of a project cycle.

This report seeks a resolution of Council to remake the S11A Instrument of Appointment and Authorisation under the Planning and Environment Act 1987 (the Act).

This report presents the draft revised Service Review Policy (Policy) for Council's consideration and formal endorsement

The purpose of this report is to respond to the Council Notice of Motion 2.1 - Diversity of Housing Options, dated 10 September 2024.

To present the draft 10- Year Waste and Recycling Services Transition Plan (Transition Plan) for Council endorsement.

To present the Draft Annual Report 2024-25 (Annual Report) provided at Attachment 1 to Councillors for formal consideration. The Annual Report meets the regulatory obligations required by the Local Government Act 2020 (the Act) and the Local Government Better Practice Guide Model report.

This report is to present the confirmed minutes of the Audit and Risk Committee (Committee) meeting held on Monday 25 August 2025 for noting.

The purpose of this report is to present the East Gippsland Shire Council Coastal and Marine Management Plan for formal consideration; and if adopted to then seek Ministerial endorsement of the plan.

This report seeks to advise Council on the outcome of the Independent Planning Panel for Planning Scheme Amendment C171egip, provide the Officer's response to the recommendations and provide Council with the final version of the Amendment. This report also requests that Council adopts the revised Eagle Point Structure Plan (as recommended by the Independent Planning Panel); adopts Planning Scheme Amendment C171egip, as revised; and submits the adopted Planning Scheme Amendment to the Minister for Planning for approval in accordance with section 31 of the Planning and Environment Act 1987.

This report seeks to advise Council on the outcome of the Independent Planning Panel for Planning Scheme Amendment C172egip, provide the Officer's response to the recommendations and provide Council with the final version of the Amendment. This report also recommends that Council adopts the revised Paynesville Growth Area Structure Plan (as recommended by the Independent Planning Panel); adopts Planning Scheme Amendment C172egip as revised; and submits the adopted Planning Scheme Amendment to the Minister for Planning for approval in accordance with section 31 of the Planning and Environment Act 1987.

To present the draft Risk Management Policy, provided at Attachment 1, inclusive of Risk Appetite and Tolerance Statements for Council's consideration.

To seek Council's approval to adopt the updated S5 Instrument of Delegation to the Chief Executive Officer (CEO), provided at Attachment 1, in accordance with section 11 of the Local Government Act 2020 (the Act).

To provide a summary of topics discussed at recent Councillor Briefings.

This report provides Council with the unconfirmed minutes of the Agriculture Sector Advisory Committee (ASAC) meeting held on 20 August 2025, provided at Attachment 1 for noting.

The report seeks Council approval to adopt a revised Annual Allocation Policy that governs funding to community groups managing local facilities.

To seek Council's endorsement to progress the Bairnsdale Airport Runway Upgrade project, and to outline the projects strategic significance for East Gippsland.

This report provides Council with the confirmed minutes of the Agriculture Sector Advisory Committee and Economic Development Advisory Committee meeting.

This report presents the draft Councillor Support and Expense Policy (Policy) for Council's consideration and formal endorsement.

This report seeks Council's endorsement to make changes to the Raymond Island Ferry resident pass system, addressing key issues with the current portable pass model.

To seek Council adoption of a revised Road Management Plan following detailed review and public consultation.

To provide a summary of topics discussed at recent Councillor Briefings.

The purpose of this report is for Council to: (a) Provide Councillors with an overview of the current status of the Bairnsdale Outdoor Pool

To present a recommendation to dissolve the Economic Development Advisory Committee (EDAC) and outline the transition to the newly developed Business and Industry Engagement Framework as Council's primary mechanism for engaging with the local business community.